Keyboard Shortcuts for Microsoft Word 2013 ‚Äď Quick Reference

Common tasks in Microsoft Word

TO DO THIS PRESS
Create a nonbreaking space. CTRL+SHIFT+SPACEBAR
Create a nonbreaking hyphen. CTRL+SHIFT+HYPHEN
Make letters bold. CTRL+B
Make letters italic. CTRL+I
Make letters underline. CTRL+U
Decrease font size one value. CTRL+SHIFT+<
Increase font size one value. CTRL+SHIFT+>
Decrease font size 1 point. CTRL+[
Increase font size 1 point. CTRL+]
Remove paragraph or character formatting. CTRL+SPACEBAR
Copy the selected text or object. CTRL+C
Cut the selected text or object. CTRL+X
Paste text or an object. CTRL+V
Paste special CTRL+ALT+V
Paste formatting only CTRL+SHIFT+V
Undo the last action. CTRL+Z
Redo the last action. CTRL+Y
Open the Word Count dialog box. CTRL+SHIFT+G

 

Working with documents and Web pages

HideCreate, view, and save documents

TO DO THIS PRESS
Create a new document. CTRL+N
Open a document. CTRL+O
Close a document. CTRL+W
Split the document window. ALT+CTRL+S
Remove the document window split. ALT+SHIFT+C or ALT+CTRL+S
Save a document. CTRL+S

HideFind, replace, and browse through text

TO DO THIS PRESS
Open the Navigation task pane (to search document). CTRL+F
Repeat find (after closing Find and Replace window). ALT+CTRL+Y
Replace text, specific formatting, and special items. CTRL+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location. CTRL+G
Switch between the last four places that you have edited. ALT+CTRL+Z
Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. ALT+CTRL+HOME
Move to the previous browse object (set in browse options). CTRL+PAGE UP
Move to the next browse object (set in browse options). CTRL+PAGE DOWN

HideSwitch to another view

TO DO THIS PRESS
Switch to Print Layout view. ALT+CTRL+P
Switch to Web Layout view.
Switch to Outline view. ALT+CTRL+O
Switch to Draft view. ALT+CTRL+N

 

HideOutline view

 

TO DO THIS PRESS
Promote a paragraph. ALT+SHIFT+LEFT ARROW
Demote a paragraph. ALT+SHIFT+RIGHT ARROW
Demote to body text. CTRL+SHIFT+N
Move selected paragraphs up. ALT+SHIFT+UP ARROW
Move selected paragraphs down. ALT+SHIFT+DOWN ARROW
Expand text under a heading. ALT+SHIFT+PLUS SIGN
Collapse text under a heading. ALT+SHIFT+MINUS SIGN
Expand or collapse all text or headings. ALT+SHIFT+A
Hide or display character formatting. The slash (/) key on the numeric keypad
Show the first line of body text or all body text. ALT+SHIFT+L
Show all headings with the Heading 1 style. ALT+SHIFT+1
Show all headings up to Heading n. ALT+SHIFT+n
Insert a tab character. CTRL+TAB

HidePrint and preview documents

TO DO THIS PRESS
Print a document. CTRL+P
Switch to print preview. ALT+CTRL+I
Move around the preview page when zoomed in. Arrow keys
Move by one preview page when zoomed out. PAGE UP or PAGE DOWN
Move to the first preview page when zoomed out. CTRL+HOME
Move to the last preview page when zoomed out. CTRL+END

HideReview documents

TO DO THIS PRESS
Insert a comment. ALT+CTRL+M
Turn change tracking on or off. CTRL+SHIFT+E
Close the Reviewing Pane if it is open. ALT+SHIFT+C

HideRead Mode

 NOTE   Some screen readers may not be compatible Read mode.

TO DO THIS PRESS
Go to beginning of document. HOME
Go to end of document. END
Go to page n. n, ENTER
Exit Read mode. ESC

HideReferences, footnotes, and endnotes

TO DO THIS PRESS
Mark a table of contents entry. ALT+SHIFT+O
Mark a table of authorities entry (citation). ALT+SHIFT+I
Mark an index entry. ALT+SHIFT+X
Insert a footnote. ALT+CTRL+F
Insert an endnote. ALT+CTRL+D

HideWork with Web pages

TO DO THIS PRESS
Insert a hyperlink. CTRL+K
Go back one page. ALT+LEFT ARROW
Go forward one page. ALT+RIGHT ARROW
Refresh. F9

Edit and move text and graphics

HideDelete text and graphics

TO DO THIS PRESS
Delete one character to the left. BACKSPACE
Delete one word to the left. CTRL+BACKSPACE
Delete one character to the right. DELETE
Delete one word to the right. CTRL+DELETE
Cut selected text to the Office Clipboard. CTRL+X
Undo the last action. CTRL+Z
Cut to the Spike. CTRL+F3

HideCopy and move text and graphics

TO DO THIS PRESS
Open the Office Clipboard Press ALT+H to move to theHome tab, and then press F,O.
Copy selected text or graphics to the Office Clipboard. CTRL+C
Cut selected text or graphics to the Office Clipboard. CTRL+X
Paste the most recent addition or pasted item from the Office Clipboard. CTRL+V
Move text or graphics once. F2 (then move the cursor and press ENTER)
Copy text or graphics once. SHIFT+F2 (then move the cursor and press ENTER)
When text or an object is selected, open the Create New Building Block dialog box. ALT+F3
When the building block¬†‚ÄĒ for example, a SmartArt graphic¬†‚ÄĒ is selected, display the shortcut menu that is associated with it. SHIFT+F10
Cut to the Spike. CTRL+F3
Paste the Spike contents. CTRL+SHIFT+F3
Copy the header or footer used in the previous section of the document. ALT+SHIFT+R

HideInsert special characters

TO INSERT THIS PRESS
A field CTRL+F9
A line break SHIFT+ENTER
A page break CTRL+ENTER
A column break CTRL+SHIFT+ENTER
An em dash ALT+CTRL+MINUS SIGN
An en dash CTRL+MINUS SIGN
An optional hyphen CTRL+HYPHEN
A nonbreaking hyphen CTRL+SHIFT+HYPHEN
A nonbreaking space CTRL+SHIFT+SPACEBAR
The copyright symbol ALT+CTRL+C
The registered trademark symbol ALT+CTRL+R
The trademark symbol ALT+CTRL+T
An ellipsis ALT+CTRL+PERIOD
A single opening quotation mark CTRL+`(single quotation mark), `(single quotation mark)
A single closing quotation mark CTRL+’ (single quotation mark), ‘ (single quotation mark)
Double opening quotation marks CTRL+` (single quotation mark), SHIFT+’ (single quotation mark)
Double closing quotation marks CTRL+’ (single quotation mark), SHIFT+’ (single quotation mark)
An AutoText entry ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

HideInsert characters by using character codes

TO DO THIS PRESS
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (Euro currency symbol ), type 20AC, and then hold down ALT and press X. The character code, ALT+X
Find out the Unicode character code for the selected character ALT+X
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad. ALT+the character code (on the numeric keypad)

HideSelect text and graphics

Select text by holding down SHIFT and using the arrow keys to move the cursor.

HideExtend a selection

TO DO THIS PRESS
Turn extend mode on. F8
Select the nearest character. F8, and then press LEFT ARROW or RIGHT ARROW
Increase the size of a selection. F8 (press once to select a word, twice to select a sentence, and so on)
Reduce the size of a selection. SHIFT+F8
Turn extend mode off. ESC
Extend a selection one character to the right. SHIFT+RIGHT ARROW
Extend a selection one character to the left. SHIFT+LEFT ARROW
Extend a selection to the end of a word. CTRL+SHIFT+RIGHT ARROW
Extend a selection to the beginning of a word. CTRL+SHIFT+LEFT ARROW
Extend a selection to the end of a line. SHIFT+END
Extend a selection to the beginning of a line. SHIFT+HOME
Extend a selection one line down. SHIFT+DOWN ARROW
Extend a selection one line up. SHIFT+UP ARROW
Extend a selection to the end of a paragraph. CTRL+SHIFT+DOWN ARROW
Extend a selection to the beginning of a paragraph. CTRL+SHIFT+UP ARROW
Extend a selection one screen down. SHIFT+PAGE DOWN
Extend a selection one screen up. SHIFT+PAGE UP
Extend a selection to the beginning of a document. CTRL+SHIFT+HOME
Extend a selection to the end of a document. CTRL+SHIFT+END
Extend a selection to the end of a window. ALT+CTRL+SHIFT+PAGE DOWN
Extend a selection to include the entire document. CTRL+A
Select a vertical block of text. CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
Extend a selection to a specific location in a document. F8+arrow keys; press ESC to cancel selection mode

HideSelect text and graphics in a table

TO DO THIS PRESS
Select the next cell’s contents. TAB
Select the preceding cell’s contents. SHIFT+TAB
Extend a selection to adjacent cells. Hold down SHIFT and press an arrow key repeatedly
Select a column. Use the arrow keys to move to the column’s top or bottom cell, and then do one of the following:

  • Press SHIFT+ALT+PAGE DOWN to select the column from top to bottom.
  • Press SHIFT+ALT+PAGE UP to select the column from bottom to top.
Extend a selection (or block). CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
Select an entire table. ALT+5 on the numeric keypad (with NUM LOCK off)

HideMove through your document

TO MOVE PRESS
One character to the left LEFT ARROW
One character to the right RIGHT ARROW
One word to the left CTRL+LEFT ARROW
One word to the right CTRL+RIGHT ARROW
One paragraph up CTRL+UP ARROW
One paragraph down CTRL+DOWN ARROW
One cell to the left (in a table) SHIFT+TAB
One cell to the right (in a table) TAB
Up one line UP ARROW
Down one line DOWN ARROW
To the end of a line END
To the beginning of a line HOME
To the top of the window ALT+CTRL+PAGE UP
To the end of the window ALT+CTRL+PAGE DOWN
Up one screen (scrolling) PAGE UP
Down one screen (scrolling) PAGE DOWN
To the top of the next page CTRL+PAGE DOWN
To the top of the previous page CTRL+PAGE UP
To the end of a document CTRL+END
To the beginning of a document CTRL+HOME
To a previous revision SHIFT+F5
After opening a document, to the location you were working in when the document was last closed SHIFT+F5

HideMove around in a table

TO MOVE PRESS
To the next cell in a row TAB
To the previous cell in a row SHIFT+TAB
To the first cell in a row ALT+HOME
To the last cell in a row ALT+END
To the first cell in a column ALT+PAGE UP
To the last cell in a column ALT+PAGE DOWN
To the previous row UP ARROW
To the next row DOWN ARROW
Row up ALT+SHIFT+UP ARROW
Row down ALT+SHIFT+DOWN ARROW

HideInsert paragraphs and tab characters in a table

TO INSERT PRESS
New paragraphs in a cell ENTER
Tab characters in a cell CTRL+TAB

HideUse overtype mode

To change the overtype settings so that you can access overtype mode by pressing INSERT, do the following:

  1. Press ALT+F, T to open Word Options.
  2. Press A to select ADVANCED, and then press TAB.
  3. Press ALT+O to move to the Use the Insert key to control overtype mode check box.
  4. Press SPACEBAR to select the check box, and then press ENTER.

To turn Overtype mode on or off, press INSERT.

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